chapters, sections, even paragraphs), allowing you to work on each individually without interfering with the main document. The benefit of using a Master Document is that you can structure a large document by linking a single Master document to one or more sub-documents (i.e. The only problem with such a drastic approach, of course, is that your document is now completely unformatted and you must reformat it and insert index codes all over again.MS Word allows you to manage large documents by creating a Master Document and multiple sub-documents. This process will get rid of any spurious formatting codes that may be corrupting the document. You can then copy it from within Notepad and paste it back into a new Word document. Select all the text in the document ( Ctrl+A), copy it ( Ctrl+C), and paste it into a text editor such as Notepad. If the problem still persists, the only thing left to do is to get rid of all formatting and revert to plain text. This will get rid of many of the advanced codes supported by Word but not by WordPad. You can try to open the file in WordPad and then use WordPad's Save As command to save the document back out. This can occur in some documents, particularly documents that are used over the course of years and that had their roots in a different word processing program.

You can discover if this is the case by carefully comparing your printout to what is displayed on your screen.įinally, if these solutions still don't correct any page number disparities, it is possible that your document is corrupted in some way. These would affect the displayed pagination-and thus the index page numbers-but not the printed pagination. If they are not, then it could be that your document includes characters that, for whatever reason, can be displayed but cannot be printed. Your index page numbers and your printing page numbers should now be in sync with each other.

Position the insertion point anywhere within the index.

Scroll down a bit further in the dialog box and make sure the Print Hidden Text check box is selected.

Make sure that both the Hidden Text and Show All Formatting Marks check boxes are cleared.

The display options of the Word Options dialog box.

At the left side of the dialog box click Display.

In Word 2010 and later versions, click the File tab of the ribbon and then click Options.) (In Word 2007 click the Office button and then click Word Options. All you need to do is follow these steps: The solution to this situation is fairly simple. (Remember that the display and the printing of hidden text are controlled independently of each other.) However, if Word is configured to not print hidden text, then the index page numbers-which are based on what is displayed, not what is printed-won't match the actual page numbers on the printout.

Over the course of a long document, this can affect pagination quite a bit. What happens if the settings aren't in sync? If hidden text is displayed (in other words, you can see the index entry codes, such as ), then the space taken by those visible codes are counted in the total page count. Thus, you need to make sure that the display of hidden text is in sync with the printing of hidden text.

Word determines page counts based on what is visible on the screen, not necessarily on what is printed. When you insert index codes, they are inserted as fields with the hidden attribute applied to them. The first thing to check is your settings for hidden text in your document. It seems that when she inserted the index, some of the page numbers were off by one to three pages. Emily asked about a problem she was having with page references in indexes for a long document.

How to fix page numbers in word 2019